Graduate Student Newsletter – Week of March 16, 2020

Announcements:

    1. The Graduate Program in Education and other offices at York University are closed, but operations are continuing online. If you need assistance, please email us directly. Latest updates on COVID-19 (Coronavirus) can be found at https://coronavirus.info.yorku.ca/.
    2. FGS Emergency Bursary forms are available electronically upon request to fgssaa@yorku.ca. Please note that the bursary is limited to emergency rent, emergency utilities, emergency medical and emergency food.
    3. The Office of Research Ethics has published a Frequently Asked Questions page on research ethics submission: https://research.info.yorku.ca/frequently-asked-questions-faq/.
    4. Parking Services is modifying the refund process for March returns. Student with a permit not used after March 16 and return or post marked by Thursday, March 19 will receive a pro-rated 2-week refund for the month of March plus the month of April. Permit received after March 19 and by March 23 will receive a 1-week pro-rated refund for March plus the month of April. Regular refund policy will be effect for April and permits must be received by the 3rd business days of April to receive a refund for April. April refund will not be pro-rated. Please contact 416-736-5335 or email parking@yorku.ca if you have any questions.
    5. REGISTRATION and enrolling in courses:
        • Check the FGS – Important Dates website for deadlines, registration/enrollment, or to add and drop courses.
        • Students admitted to a graduate diploma, master’s degree program or doctoral degree program must maintain continuous registration, including payment of applicable fees, in every fall, winter and summer term up to and including the term in which all requirements for their program of study are successfully completed.
        • If a course is full; until the deadline please keep checking back online for empty seats. There is constant movement in courses throughout the terms, and if someone drops a course, a space will open immediately in the system.
        • Please be aware that only the Course Director can provide permission to increase the size of their class beyond the established maximum, and the fire code of the room is also a factor.

      6. Update for Ontario K-12 teachers: Do you have a Bachelor of Education (BEd) degree, but have not yet registered with the Ontario College of Teachers (OCT)? Please be aware that you if you have not applied for certification by March 31, 2020, you will be required to write a Math Proficiency Test.  If you are not yet OCT certified, you are encouraged to visit https://www.oct.ca/becoming-a-teacher/requirements/mathematics-test  for details. If you are intending to apply for your certification, please review the information on the OCT website at https://www.oct.ca/becoming-a-teacher/applying.

      7. Click here for more funding/awards opportunities!

      8. Students should link their banking information to their student accounts for the ease of refunds on your student account.

      9. Remember to set up and/or update your Student Financial Profile (SFP), if you are a full-time student. The SFP must be completed when applying for scholarships and/or bursaries.

      • Apply for a bursary in the fall-winter term between November 17 and January 25.

      10. If you have passed your second term and are completing an MRP or Thesis, or if you are a Doctoral student and have passed your sixth term, please be sure to complete a Supervisor & Supervisory Committee Approval form and submit it to the graduate program office immediately. Please find further details on the checklists.

      11. FGS’s policy on Graduate Supervision can be found here

      12. Attention regarding advertisement of final oral exam: Oral exams are normally a public academic event. However, if the student and the supervisor prefer not to have the exam public, they must inform the Graduate Office in Education upon submission of the Recommendation for Oral Examination form.

      13. Feel free to join our Facebook group and post articles, events and other information that you think is relevant to your fellow students! You can also visit our direct Facebook page.

Convocation/Graduation

  1. The online application to graduate in June 2020 has passed. The online application for October 2020 will open in May
  • If you are in the last term of your program and expect to graduate, you must apply to graduate. If you missed the online application deadline and still wish to apply for June 2020 Convocation/Graduation, please email us gradprogram@edu.yorku.ca
  • The Graduate Program in Education (GPE) Office will then evaluate your eligibility to graduate.
  • It is the student’s responsibility to be sure they have met all of the requirements to graduate prior to applying to graduate but if you are unsure of something please contact us gradprogram@edu.yorku.ca
  1. Read this “graduate in June” attachment for additional important details.
  1. Read the following “need to know” graduation/convocation information/links.
  • Your status will not be projected anywhere online, and we will only contact you directly if there are issues with your degree audit. 
  • If you have applied to graduate and have not received an email from us during the audit process, you are all set to attend convocation and must go to the Convocation Website for further information on next steps and how to R.S.V.P.
  • If you are requesting to graduate with a Diploma be sure to follow the steps outlined in the “Graduate in June” document above and here is the “Convocation-Diploma“ form mentioned in the document that you must submit along with the Diploma Checklist also indicated in the “Graduate in June” document above.
  • If you are enrolled in Winter courses: You must inform the course director that you have applied to graduate, and that your final grade (this can be an interim grade) will need to be submitted 2 weeks prior to the August FGS deadline in order for you to graduate. The sooner you inform the course director, the sooner we can work together on getting your final grade posted on time.
  • If you are not attending convocation and want to pick up your diploma after convocation, you can do so at Registrarial Services (W120 Bennett Centre for Student Services) or request that it be sent to you.

If you applied to the February convocation in absentia: Once your eligibility to graduate has been confirmed for February, your status will be reflected on your transcript. You will be able to pick up your diploma starting March 2, 2020 from Registrarial Services or request that it be sent to you. Your name will appear on YU Verify as having convocated in February.  Since there is no February ceremony, you will automatically be invited to the June convocation ceremony. You will receive an invitation to RSVP for the June ceremony approximately four to six weeks before the June convocation.

Resources and Updates

  1. Graduate Program Calendar: http://edu.yorku.ca/graduate-program-calendar/
  2. Understanding your student account: The following link takes you through an overview that has been developed to assist you in navigating the various financial processes relevant to graduate studies. It is divided into 3 primary categories accessible through the tabs on the page.
  3. Get specific information about your graduate funding package by scheduling a Funding Advising Appointment. 
  4. Reminder for submission of all forms and to ensure they are accepted and processed:
    • Students are fully responsible for the download, completion, and submission of forms to their graduate program. Students must attach any correspondence that supports their request at the time of submission.
    • The Graduate Program in Education (GPE) office is unable to accept any incomplete forms, so be sure to have all required signatures (emails in lieu of) and required documentation in a complete package before submitting (hardcopy or email) any forms.
  5. Graduate Program in Education Grad Student Guidebook: can be found on our site under current students/graduate

5. Accommodations for Graduate Students.

Events, Conferences and Workshops

  1. New! call for papers on imperialism – Teaching Social Studies. 
  2. Call for submission: Socially-and Publicly Engaged Research for Poster Competition.
  3. Queer Pedagogies at York Workshops for Graduate Students on January 9, February 13, March 12 and April 9, 2020.
  4. POSTPONED! March Learning Skills Services Workshops and Workshop Topics.
  5. York University Libraries Research Data Training camps: Collecting research data but not sure how to manage it? Want to learn more about research computing tools that can help you better manage your research project? Register here.
  6. Call for submission: Journal of Comparative and International Higher Education invites submissions of new research that advances discussions of current issues on Comparative and International Higher Education that correspond to upcoming Special Issues:
    • Summer 2021: Exploring the Role of Indigenous Knowledge in Postsecondary Policies and Practices Toward Sustainable Development with Guest Editors, Marcellus Mbah and Ane Turner Johnson. Proposals due by June 1, 2020. 
    • Winter 2021: Global Higher Education Partnerships with Guest Editor, Michael Lanford. Proposals due by September 1, 2020.
    • Proposals should be about 500 words and finished articles should be 3,500 – 5,500 words. Submit here. 
  7. Research Commons Workshops on various dates.
  8. Participate in the Three-Minute Thesis competition! To register for the training session and 3MT Heat, visit the York 3MT website.
  9. If you are interested in making a donation please visit the Iranian Students Memorial Award donation website.
  10. Call for Participants (CfP) for the Manitoulin Island Summer Historical Institute (MISHI) 2020, which will be August 24-31. The theme this year is Art and Power / Mzinbiigewin miinwaa Miingowewziwin. Applications are due March 29, 2020.
  11. Weekly graduate student writing cafe hosted by the Global Labour Research Center.
  12. More Exciting Workshops at the Research Commons. 
  13. Call for Research Abstract for the Fourth International Research Symposium to be held June 6 to 10, 2020 in Limerick, Ireland.
  14. Register for Graduate Student Success: University of Colorado Maximizes the impact of Mentorship.

Employment/Volunteer Opportunities:

  1. Assistant Professor in Teaching English as an Additional/Second Language, the University of Manitoba.
  2. Assistant Professor, Literacy Education (Early Years/Elementary), the University of Manitoba.
  3. 2020-21 Student Community & Leadership Development work/study positions.
  4. Assistant Professor, Early Childhood Education, Brock University. Apply by March 23, 2020. Click here for details.
  5. Tenure Track Assistant Professor in STEAM Education,Ontario Tech University.
  6. Tenure Track Assistant Professor in Physical Education,The University of British Columbia.
  7. Assistant Professor, 2-year limited term appointment, faculty of Education, Wilfrid Laurier University.
  8. Full-time Education Advisor position at Saved the Children Canada. Click here for full job description.

Please note: Information regarding employment opportunities is provided for your information only. York University does not pre-screen, review, endorse or approve employers or employment/volunteer opportunities, and is not responsible for any of the hiring processes or positions. If you have any questions about positions, please work with the employer directly.