Graduate Student Newsletter - Week of February 17, 2020


  1. FGS is reviewing and addressing all graduate student files that have not met the Supervisor and/or Supervisory Committee deadlines. Students who have not met these deadlines will not be permitted for Summer term registration without addressing the missed milestone.
  2. Are you interested in taking an Education course, Education in Sustainable Future (EDUC 3700/5900),  in Las Nubes, Costa Rica in the summer from May 23rd to June 1st, 2020. Education Graduate Students and Undergraduate students (3rd & 4th year students in the B.Ed and BA programs) are able to take the course for program credit. The course has no prerequisites. It is an excellent opportunity for educational students as it includes visits to diverse ecologies (rain forests, mountains and beaches) and local school in the Alexander Skutch Biological Cooridor and in Bribri and Boruca indigenous communities.The next information session is scheduled for: Thursday, February 6th in HNES 141 at 11:30 am. If you have any questions or cannot make these dates but are still interested in finding out more, please check the Las Nubes Website ( and you can email Ana ( and Steve (
  3. Applying to one of our Graduate Programs in Education:
    • Note that ALL components of the application (including references) are due by the deadline.
    • Submit your online application at least three weeks in advance of the deadline in order to give your references time to complete their components of your application! (It will take approximately 5 business days to obtain your MyFile link, and then you will need to add references' information; they need two weeks to complete their submission.)

    4. REGISTRATION and enrolling in courses:

      • Check the FGS website for deadline dates Register as active or to add and drop courses.
      • Students admitted to a graduate diploma, master’s degree program or doctoral degree program must maintain continuous registration, including payment of applicable fees, in every fall, winter and summer term up to and including the term in which all requirements for their program of study are successfully completed.
      • If a course is full; until the deadline please keep checking back online for empty seats. There is constant movement in courses throughout the terms, and if someone drops a course, a space will open immediately in the system.
      • Please be aware that only the Course Director can provide permission to increase the size of their class beyond the established maximum, and the fire code of the room is also a factor.

    5. Update for Ontario K-12 teachers: Do you have a Bachelor of Education (BEd) degree, but have not yet registered with the Ontario College of Teachers (OCT)? Please be aware that you if you have not applied for certification by March 31, 2020, you will be required to write a Math Proficiency Test.  If you are not yet OCT certified, you are encouraged to visit  for details. If you are intending to apply for your certification, please review the information on the OCT website at

    6. Please be sure to check the important dates page for registration and enrollment deadlines.

    7. Click here for more funding/awards opportunities!

    8. Students should link their banking information to their student accounts for the ease of refunds on your student account.

    9. Remember to set up and/or update your Student Financial Profile (SFP), if you are a full-time student. The SFP must be completed when applying for scholarships and/or bursaries.

    • Apply for a bursary in the fall-winter term between November 17 and January 25.

    10. If you have passed your second term and are completing an MRP or Thesis, or if you are a Doctoral student and have passed your sixth term, please be sure to complete a Supervisor & Supervisory Committee Approval form and submit it to the graduate program office immediately. Please find further details on the checklists.

    11. FGS’s policy on Graduate Supervision can be found here

    12. Attention regarding advertisement of final oral exam: Oral exams are normally a public academic event. However, if the student and the supervisor prefer not to have the exam public, they must inform the Graduate Office in Education upon submission of the Recommendation for Oral Examination form.

    13. Feel free to join our Facebook group and post articles, events and other information that you think is relevant to your fellow students! You can also visit our direct Facebook page.


1. The online application to graduate in June 2020 is open. Apply by February 28, 2020 to make sure your application is processed in time.
  • If you are in the last term of your program and expect to graduate, you must apply to graduate online ( The Graduate Program in Education (GPE) Office will then evaluate your eligibility to graduate.
  • It is the student’s responsibility to be sure they have met all of the requirements to graduate prior to applying to graduate but if you are unsure of something please contact us
2. Read this “graduate in June” attachment for additional important details. 3. Read the following “need to know” graduation/convocation information/links.
  • Your status will not be projected anywhere online, and we will only contact you directly if there are issues with your degree audit. 
  • If you have applied to graduate and have not received an email from us during the audit process, you are all set to attend convocation and must go to the Convocation Website for further information on next steps and how to R.S.V.P.
  • If you are requesting to graduate with a Diploma be sure to follow the steps outlined in the “Graduate in June” document above and here is the "Convocation Diploma" form mentioned in the document.
  • If you are enrolled in Winter courses: You must inform the course director that you have applied to graduate, and that your final grade (this can be an interim grade) will need to be submitted 2 weeks prior to the August FGS deadline in order for you to graduate. The sooner you inform the course director, the sooner we can work together on getting your final grade posted on time.
  • If you are not attending convocation and want to pick up your diploma after convocation, you can do so at Registrarial Services (W120 Bennett Centre for Student Services) or request that it be sent to you.
  • If you applied to the February convocation in absentia: Once your eligibility to graduate has been confirmed for February, your status will be reflected on your transcript. You will be able to pick up your diploma starting March 2, 2020 from Registrarial Services or request that it be sent to you. Your name will appear on YU Verify as having convocated in February.  Since there is no February ceremony, you will automatically be invited to the June convocation ceremony. You will receive an invitation to RSVP for the June ceremony approximately four to six weeks before the June convocation.

Resources and Updates

  1. Graduate Program Calendar:
  2. Understanding your student account: The following link takes you through an overview that has been developed to assist you in navigating the various financial processes relevant to graduate studies. It is divided into 3 primary categories accessible through the tabs on the page:
  3. Get specific information about your graduate funding package by scheduling a Funding Advising Appointment. 
  4. Reminder for submission of all forms and to ensure they are accepted and processed:
    • Students are fully responsible for the download, completion, and submission of forms to their graduate program. Students must attach any correspondence that supports their request at the time of submission.
    • The Graduate Program in Education (GPE) office is unable to accept any incomplete forms, so be sure to have all required signatures (emails in lieu of) and required documentation in a complete package before submitting (hardcopy or email) any forms.
  5. Graduate Program in Education Grad Student Guidebook: can be found on our site under current students/graduate

5. Accommodations for Graduate Students.

Events, Conferences and Workshops

  1. New! Poetry of Picturebooks. If you love children's literature, picturebooks, and the way beautiful language breathes, this session is for you.
  2. New! Spotlight on Islamophobia Series: Anti-Blackness, Islam and Islamophobia on March 9, 2020. RSVP to:
  3. New! Call for submission: Journal of Comparative and International Higher Education invites submissions of new research that advances discussions of current issues on Comparative and International Higher Education that correspond to upcoming Special Issues:
    • Summer 2021: Exploring the Role of Indigenous Knowledge in Postsecondary Policies and Practices Toward Sustainable Development with Guest Editors, Marcellus Mbah and Ane Turner Johnson. Proposals due by June 1, 2020. 
    • Winter 2021: Global Higher Education Partnerships with Guest Editor, Michael Lanford. Proposals due by September 1, 2020.
    • Proposals should be about 500 words and finished articles should be 3,500 - 5,500 words. Submit here. 
  4. SPT presents Black Bag Speaker Series with Dr. Carl James on February 24 from 12:00 to 1:00 in Ross South 701.
  5. Queer Barriers - Thursday March 12 from 12:00 to 2:00 in room 030 Winters
  6. The Black, Indigenous, Non-Binary, Women of Colour (BINBWoC) Graduate Student Collective invites you to attend our Research Methods Lightning Round on Wednesday, February 26, 3-5pm in Kaneff 749.
  7. The Global Labour Research Centre (GLRC) is pleased to present: The International Labour Organization – A Critical Examination of the Past 100 Years, and Imagination for the Next - Friday, February 28, 2020 1:30 pm – 3:30 pm Kaneff Tower 519, York University.
  8. Research Commons Workshops on various dates.
  9. Call for submissions - 2020: (Re)settlement: Making Place, Making Space Social Justice Studies Second Annual Graduate Student Conference May 1-3, 2020 - Lakehead University, Thunder Bay, Ontario Canada - Final deadline February 22, 2020 - Individual proposals should include a 300-word summary and a short bibliography by February 22, 2020 to For panels or group presentations, please submit a 500-word abstract along with a short biography of each participant. Please include any tech/AV requirements in your submission.
  10. Participate in the Three-Minute Thesis competition! To register for the training session and 3MT Heat, visit the York 3MT website.
  11. If you are interested in making a donation please visit the Iranian Students Memorial Award donation website.
  12. Applied Linguistics/ESL panel discussion on Thursday February 27 at 9:30am in Ross S540: Teaching Academic Writing in English as a Second/Additional Language.
  13. Call for Participants (CfP) for the Manitoulin Island Summer Historical Institute (MISHI) 2020, which will be August 24-31. The theme this year is Art and Power / Mzinbiigewin miinwaa Miingowewziwin. Applications are due March 29, 2020.
  14. The Curriculum Studies Summer Collaborative's call for submissions is open! The priority deadline ends March 22. Submit a Proposal! or Register Today! 
  15. Are you interested in refugee issues? Are you looking for a unique research placement for the summer 2020? If so, welcome to the Local Engagement Refugee Research Network (LERRN)!  Apply by 24 February 2020. Click here for details.
  16. YGSE Wellness Retreat - register now!
  17. Free workshops for York University graduate students. Getting in the Game: Tips for Achieving Success in Scholarly Publication.
  18. Learning Skills February 2020 Workshop Calendar
  19. Weekly graduate student writing cafe hosted by the Global Labour Research Center.
  20. Call for Proposals for Static: Formations and DisruptionsSubmission deadline: February 23, 2020.
  21. More Exciting Workshops at the Research Commons. 
  22. Call for proposals: World Conference on Education for Sustainable Development.
  23. Call for Research Abstract for the Fourth International Research Symposium to be held June 6 to 10, 2020 in Limerick, Ireland.
  24. Workshop of Public Administration, Governance, Networks. Follow the submission instruction here if you would like to present a proposal.
  25. CSSHE 2020 graduate student travel grantsapply by February 23, 2020, 23.55 EST.
  26. Application for the 2020 MEXT Japanese Studies is now open! Apply by Wednesday, February 27, 2020.
  27. Call for Proposals - Static - Formations and Disruptionssubmission deadline: February 23, 2020.
  28. Register for Graduate Student Success: University of Colorado Maximizes the impact of Mentorship.
  29. Queer Pedagogies at York Workshops for Graduate Students on January 9, February 13, March 12 and April 9, 2020.
  30. Call for submissions : The editors of Education Canada are pleased to offer your faculty and graduate students, as valued members of the EdCan Network, this early invitation to submit article proposals for our September 2020 issue on Stressed at School. Proposals should be sent to by March 4, 2020.

Employment/Volunteer Opportunities:

  1. Tenure Track Assistant Professor in STEAM Education,Ontario Tech University.
  2. Tenure Track Assistant Professor in Physical Education,The University of British Columbia.
  3. Assistant Professor2-year limited term appointment, faculty of Education, Wilfrid Laurier University.
  4. Full-time Education Advisor position at Saved the Children Canada. Click here for full job description.
  5. A tenure-track positionFaculty of Professional Studies, School of Education Counselor Education,  Acadia University. Apply by February 21, 2020.
  6. A tenure-track positionFaculty of Professional Studies, School of Education Teacher Education, Acadia University. Apply by February 21, 2020.

Please note: Information regarding employment opportunities is provided for your information only. York University does not pre-screen, review, endorse or approve employers or employment/volunteer opportunities, and is not responsible for any of the hiring processes or positions. If you have any questions about positions, please work with the employer directly.