Graduate Student Newsletter – Week of March 15, 2021

Announcements:

    1. Available Scholarship opportunities:
    2. Please check FGS Important Dates for registration & enrolment timelines.
    3. Diploma courses will be available each term, but the core courses are usually only available in one of the three terms each year. 
    4. FGS has been assured by Student Financial Services that refunds to graduate students with credit balances are ongoing; however, due to high volume, refunds are currently taking up to 15 business days to be processed. 
    5. Reminder: Please always provide your full name and student number when sending email enquiries to the Graduate Program Office.  
    6. Please submit a completed Course Transaction Form to the Graduate Program Office if you would like to request for a course extension (grade submission deferral).
    7. The Graduate Program in Education and other offices at York University are closed, but operations are continuing online. If you need assistance, please email us directly. Latest updates on COVID-19 (Coronavirus) can be found at https://coronavirus.info.yorku.ca/.
    8. REGISTRATION and enrolling in courses:
        • Check the FGS – Important Dates website for deadlines, registration/enrolment, or to add and drop courses.
        • Students admitted to a graduate diploma, master’s degree program or doctoral degree program must maintain continuous registration, including payment of applicable fees, in every fall, winter and summer term up to and including the term in which all requirements for their program of study are successfully completed.
        • If a course is full; until the deadline please keep checking back online for empty seats. There is constant movement in courses throughout the terms, and if someone drops a course, a space will open immediately in the system.
        • Please be aware that only the Course Director can provide permission to increase the size of their class beyond the established maximum, and the fire code of the room is also a factor.
    9. Students should link their banking information to their student accounts for the ease of refunds on your student account.
    10.  If you have passed your second term and are completing an MRP or Thesis, or if you are a Doctoral student and have passed your sixth term, please be sure to complete a Supervisor & Supervisory Committee Approval form and submit it to the graduate program office immediately. Please find further details on the checklists.
    11. Attention regarding advertisement of final oral exam: Oral exams are normally a public academic event. However, if the student and the supervisor prefer not to have the exam public, they must inform the Graduate Office in Education upon submission of the Recommendation for Oral Examination form.
    12.  Feel free to join our Facebook group and post articles, events and other information that you think is relevant to your fellow students! You can also visit our direct Facebook page.

Convocation & Graduation

  1. The deadline to apply to graduate in June 2021 is February 26, 2021.
  • It is the student’s responsibility to be sure they have met all the requirements to graduate prior to applying to graduate but if you are unsure of something please contact us gradprogram@edu.yorku.ca
  • The Graduate Program in Education (GPE) Office will evaluate your eligibility to graduate (degree audit) during Mid-April and the first two weeks of May.
  1. Read the “Graduate in June” document on our forms page for additional important details.
  • If you are enrolled in Winter term (Dec-Apr) courses: You must inform the course director that you have applied to graduate, and that your final grade (this can be an interim grade) will need to be submitted two weeks prior to the April FGS deadline in order for you to graduate. The sooner you inform the course director, the sooner we can work together on getting your final grade posted on time.
  1. Read the following “need to know” graduation/convocation information/links and graduating with a diploma information/links.
  • Your status will not be projected anywhere online, and we will only contact you directly if there are issues with your degree audit. 
  • If you have applied to graduate and have not received an email from us during the audit process, you are all set to attend convocation (convocation may be cancelled due to COVID) and must go to the Convocation Website for further information on next steps and how to R.S.V.P.
  • If you are requesting to graduate with a Diploma be sure to follow the steps outlined in the “Graduate in June“ document mentioned above … the “Convocation-Diploma” form and the “Diploma Checklist” indicated in the “Graduate in June” document above must be completed and submitted to us, including email approval from the Diploma Coordinator, all together in one email.
  • If you are not attending convocation (or it is cancelled due to COVID) and want to pick up your diploma after convocation, you can do so at Registrarial Services (W120 Bennett Centre for Student Services) or request that it be sent to you.

Once your eligibility to graduate has been processed (approx. Mid-May) by the Registrar’s Office (RO), following our audit of your final Winter 2021 grades, your status will be reflected on your grade report and transcript and your name will appear on YU Verify as having been conferred.

Resources and Updates

  1. COVID-19 response website including Financial Resources, Academic Resources, Completion, Food on Campus, Graduate Wellness, International Travel, and Postdoctoral Studies.
  2. FGS’s GradConnect Wellness is available to help throughout the COVID-19 crisis. Click here for details.
  3. Library Services During COVID-19. 
  4. Click here for more funding/awards opportunities!
  5. FGS’s policy on Graduate Supervision can be found here
  6. Graduate Program Calendar: http://edu.yorku.ca/graduate-program-calendar/
  7. Understanding your student account: The following link takes you through an overview that has been developed to assist you in navigating the various financial processes relevant to graduate studies. It is divided into 3 primary categories accessible through the tabs on the page.
  8. Get specific information about your graduate funding package by scheduling a Funding Advising Appointment. 
  9. Reminder for submission of all forms and to ensure they are accepted and processed:
    • Students are fully responsible for the download, completion, and submission of forms to their graduate program. Students must attach any correspondence that supports their request at the time of submission.
    • The Graduate Program in Education (GPE) office is unable to accept any incomplete forms, so be sure to have all required signatures (emails in lieu of) and required documentation in a complete package before submitting (hardcopy or email) any forms.
  10. Graduate Program in Education Grad Student Guidebook: can be found on our site under current students/graduate
  11. The Office of Research Ethics has published a Frequently Asked Questions page on research ethics submission: https://research.info.yorku.ca/frequently-asked-questions-faq/.
  12. Accommodations for Graduate Students.

Events, Conferences and Workshops

  1. New! Call for Proposal: International Teaching Online Symposium. Submitted by 19 March 2021.
  2. New! COVID-19 Vaccination Webinar for Post-Secondary Students, Staff and Faculty, 23 March, 6:00 pm-7:30 pm.
  3. New! 4th Annual Trans-Gathering Workshop, 23 March, 4:00 pm – 5:30 pm. RSVP here.
  4. NEW! Climate Action: The Roles of Research,March 24, 2021 at 10:30am-12pm. RSVP here.
  5. New! To Dachau and Back to Life: A presentation by Elly Gotz on his experience in the Holocaus, 25 March at 11:00 am. RSVP here.
  6. New! Race, Class and Student Voices workshop, 29 March, 2pm. RSVP here.
  7. NEW! Time Management for Graduate Students, 6 April, 1:00 pm- 2pm. RSVP here.
  8. Grad Brown Bag Series, 29 March 2021, 1:00 pm – 2:00 pm.
  9. Webinar: Engaging Black People and Power, 22 March 2021, 12:00 – 1:15 PM.
  10. Call for Papers & Poetry: Black Families Book. Abstract Due: 12 April 2021.
  11. Apply Now: Archive_Counter-Archive Summer School 2021.May 18-June 17, 2021.
  12. Registration is now open for the WES-CIHE Summer Institute! June 9-11, 2021. Call for Proposals, by 15 April 2021.
  13. EAEC & EACG online virtual event, register by 10 May 2021.
  14. March LSS Workshop Calendar features a wide range of March LSS Workshop Topics.
  15. 2021 Glendon Graduate Student Conference – Facing the Future: Translation and Technology. March 28, RSVP here. 
  16. New! ANGEL Conference 2021, 25, 26 & 27th May 2021. More information and RSVP here. 
  17. March Career Education and Development opportunities.
  18. CERLAC invites applications for Graduate Awards & Fellowship. Apply by 19 March 2021.
  19. Register for the WUSC International Forum.

Employment/Volunteer Opportunities:

  1. The Youth Advocacy Program is looking for potential youth Advocates. Apply by 22 March, 2021.
  2. Illustrator Job, apply by 30 March 2021.
  3. Assistant Professor,Critical Studies of Education at UCSC.
  4. Teaching Opportunities in Japan with the JET programme and Research Study Opportunities, apply here.

Please note: Information regarding employment opportunities is provided for your information only. York University does not pre-screen, review, endorse or approve employers or employment/volunteer opportunities, and is not responsible for any of the hiring processes or positions. If you have any questions about positions, please work with the employer directly.