Graduate Student Newsletter – Week of September 13, 2021

Announcements:

  1. Reminder: Students can find answers to many of their questions as well as checklists for completing processes at updated Graduate Students’ Guidebook.
  2. Reminder: Students can find resources for everything in Graduate Program in Education at https://www.yorku.ca/edu/students/graduate-students/
  3. The course schedule for FW21-22 is now online!
  4. Diploma courses will be available each term, but the core courses are usually only available in one of the three terms each year. 
  5. Please Note: Student Financial Services is issuing applicable refunds to graduate students with credit balances on an ongoing basis; refunds are currently taking up to 15 business days to be processed.
  6. Reminder: Please always provide your full name and student number when sending email enquiries to the Graduate Program Office.  
  7. Please submit a completed Course Transaction Form to the Graduate Program Office if you would like to request for a course extension (grade submission deferral).
  8. The Graduate Program in Education and other offices at York University are closed, but operations are continuing online. If you need assistance, please email us directly. Latest updates on COVID-19 (Coronavirus) can be found at https://coronavirus.info.yorku.ca/.
  9. REGISTRATION and enrolling in courses:
    • Students admitted to a graduate diploma, Master’s degree program or Doctoral degree program must maintain continuous registration, including payment of applicable fees, in every fall, winter and summer term up to and including the term in which all requirements for their program of study are successfully completed.
    • If a course is full, please keep checking back online for empty seats until the deadline. If someone drops a course, a space will open immediately in the system.
    • Please be aware that only the Course Director can provide permission to increase the size of their class beyond the established maximum; fire code and social distancing in the room is also a factor.
  10. Friendly Reminder: All graduate students must maintain continuous registration in all terms — Fall, Winter and Summer — until graduation, subject to the time limits stated in Current Students – Regulations, and must pay the appropriate term fee. You must register and accept your fees before the posted deadline (see important dates); late registration will result in a $200 late fee. Please visit Registrar’s Office – Registration and Enrollment in order to register. You will need to sign into your Passport York account to complete your registration. Note: The Faculty of Graduate Studies does not require an enrolment deposit. By accepting your fees online, you are deemed to be registered. Students are expected to remain in the category of registration to which they are admitted unless a change of status is approved by their Graduate Program Director and the Faculty of Graduate Studies. A change of status for a term must be made prior to the start of term
    • Students should link their banking information to their student accounts for the ease of refunds on your student account.
    •  If you have passed your second term and are completing an MRP or Thesis, or if you are a Doctoral student and have passed your sixth term, please be sure to complete a Supervisor & Supervisory Committee Approval form and submit it to the graduate program office immediately. Please find further details on the checklists.
    • You can also refer to https://yublog.students.yorku.ca/blog/2018/05/31/enrolment-101/ for a video tutorial (It is from the Undergrad LA&PS site, but the steps are the same).
    • Attention regarding advertisement of final oral exam: Oral exams are normally a public academic event. However, if the student and the supervisor prefer not to have the exam public, they must inform the Graduate Office in Education upon submission of the Recommendation for Oral Examination form.
    • Feel free to join our Facebook group and post articles, events and other information that you think is relevant to your fellow students! You can also visit our direct Facebook page.

Convocation & Graduation

The application to graduate in October 2021 opened on May 3, 2021. 

If you have applied to graduate and have not received an email from us during the audit process (going on now), you are all set to attend convocation (convocation may be cancelled due to COVID) and must go to the convocation website: https://www.yorku.ca/convocation/

Your status will not be projected anywhere online, and we will only contact you directly if there are issues with your degree audit.

Resources and Updates

    1. Return to Campus – As we plan for a safe return to campus this fall, please be advised of the changes/updates to some of our Program Office services.
    2. Graduate Program Calendar: http://edu.yorku.ca/graduate-program-calendar/
    3. Understanding your student account: The following link takes you through an overview that has been developed to assist you in navigating the various financial processes relevant to graduate studies. It is divided into 3 primary categories accessible through the tabs on the page:
    4. Reminder for submission of all forms and to ensure they are accepted and processed:
      • Students are fully responsible for the download, completion, and submission of forms to their graduate program. Students must attach any correspondence that supports their request at the time of submission.
      • The Graduate Program in Education (GPE) office is unable to accept any incomplete forms, so be sure to have all required signatures (emails in lieu of) and required documentation in a complete package before submitting (hardcopy or email) any forms.
    1. Accommodations for Graduate Students.

 

Events, Conferences and Workshops

  1. New! Scotiabank Economic Resilience Research Fund – Mitacs and Scotiabank are accepting applications to the Scotiabank Economic Resilience Research Fund (SERRF) to advance economic resilience in communities across Canada. Please see the link above for the details on the call for applications for the Scotiabank Economic Resilience Research Fund.
  2. New! Canadian Association of Sociology of Education (CASE) and Canadian Sociological Association (CSA) Sociology of Education Research Cluster co-present a webinar by Dr. Karen Robson – Thursday, October 14th, 12 pm – 1 pm Eastern Time via Zoom. The Challenges of Doing Education Research in Canada. To register for this event, please RSVP here (Google Forms) or email Dr. Ee-Seul Yoon (Ee-Seul.Yoon@umanitoba.ca).
  3. NEW! Reminder: Employer Networking Opportunities through Experience York from Career Education & Development. The Virtual Career Fair is happening on Thursday; September 23 so be sure to SAVE THE DATE!
  4. Reminder: Learning Skills Services Workshops for the Fall Term begun on September 13, with Learning Commons Chat resuming on September 20 and Peer Academic Coaching (PAC).
  5. Faculty of Education Event Calendar

Employment

New! CSSHE Communications Intern – The Canadian Society for Studies in Higher Education (CSSHE) seeks a graduate student as an intern for a period of one year (October 2021-September 2022) to assist with the association’s communication strategy. Please check the link above for application details.

Graduating? Consider applying to teach in contract positions at York University.

Please note: Information regarding employment opportunities is provided for your information only. York University does not pre-screen, review, endorse or approve employers or employment/volunteer opportunities, and is not responsible for any of the hiring processes or positions. If you have any questions about positions, please work with the employer directly.