Graduate Student Newsletter – Week of June 28, 2021

Announcements:

  1. NEW! Enrollment for FW21-22 courses opens July 7! Mark your calendars!
  2. NEW! The course schedule for FW21-22 is now online!
  3. Adding/Dropping Summer courses: The online window to enroll or drop a course for SU21 is NOW closed. Please submit a Course Transaction Form to the Graduate Program Office for these requests.
  4.  Please check FGS Important Dates for registration & enrolment timelines. Mark your calendars!
  5. Diploma courses will be available each term, but the core courses are usually only available in one of the three terms each year. 
  6. Please Note: Student Financial Services is issuing applicable refunds to graduate students with credit balances on an ongoing basis; refunds are currently taking up to 15 business days to be processed.
  7. Reminder: Please always provide your full name and student number when sending email enquiries to the Graduate Program Office.  
  8. Please submit a completed Course Transaction Form to the Graduate Program Office if you would like to request for a course extension (grade submission deferral).
  9. The Graduate Program in Education and other offices at York University are closed, but operations are continuing online. If you need assistance, please email us directly. Latest updates on COVID-19 (Coronavirus) can be found at https://coronavirus.info.yorku.ca/.
  10. REGISTRATION and enrolling in courses:
    • Students admitted to a graduate diploma, Master’s degree program or Doctoral degree program must maintain continuous registration, including payment of applicable fees, in every fall, winter and summer term up to and including the term in which all requirements for their program of study are successfully completed.
    • If a course is full, please keep checking back online for empty seats until the deadline. If someone drops a course, a space will open immediately in the system.
    • Please be aware that only the Course Director can provide permission to increase the size of their class beyond the established maximum; fire code and social distancing in the room is also a factor.
  11. Friendly Reminder: All graduate students must maintain continuous registration in all terms — Fall, Winter and Summer — until graduation, subject to the time limits stated in Current Students – Regulations, and must pay the appropriate term fee. You must register and accept your fees before the posted deadline (see important dates); late registration will result in a $200 late fee. Please visit Registrar’s Office – Registration and Enrollment in order to register. You will need to sign into your Passport York account to complete your registration. Note: The Faculty of Graduate Studies does not require an enrolment deposit. By accepting your fees online, you are deemed to be registered. Students are expected to remain in the category of registration to which they are admitted unless a change of status is approved by their Graduate Program Director and the Faculty of Graduate Studies. A change of status for a term must be made prior to the start of term
    • Students should link their banking information to their student accounts for the ease of refunds on your student account.
    •  If you have passed your second term and are completing an MRP or Thesis, or if you are a Doctoral student and have passed your sixth term, please be sure to complete a Supervisor & Supervisory Committee Approval form and submit it to the graduate program office immediately. Please find further details on the checklists.
    • You can also refer to https://yublog.students.yorku.ca/blog/2018/05/31/enrolment-101/ for a video tutorial (It is from the Undergrad LA&PS site, but the steps are the same).
    • Attention regarding advertisement of final oral exam: Oral exams are normally a public academic event. However, if the student and the supervisor prefer not to have the exam public, they must inform the Graduate Office in Education upon submission of the Recommendation for Oral Examination form.
    •  Feel free to join our Facebook group and post articles, events and other information that you think is relevant to your fellow students! You can also visit our direct Facebook page

Convocation & Graduation

  • The application to graduate in October 2021 opened on May 3, 2021. 
    • Please apply by mid-July in order to ensure your paperwork is processed in time.
    • It is the student’s responsibility to be sure they have met all the requirements to graduate prior to applying to graduate but if you are unsure of something please contact us gradprogram@edu.yorku.ca
    • The Graduate Program in Education (GPE) Office will evaluate your eligibility to graduate (degree audit) during Mid-July and into August.
  • *If you have completed all of your degree requirements and then receive funding from the university in a subsequent term, it will need to be re-paid to the university*.
  • Read the “Graduate in October” document on our forms page for additional important details.
    • If you are enrolled in Summer term (May-Aug) courses: You must inform the course director(s) that you have applied to graduate, and request that your final grade (this can be an interim grade) be submitted two weeks prior to the April FGS deadline, in order for the GPE Office to process your graduation on time. The sooner you inform the course director, the sooner we can work together on getting your final grade posted on time.
  • Read the following “need to know” graduation/convocation information/links and graduating with a diploma information/links.
    • Your status will not be projected anywhere online, and we will only contact you directly if there are issues with your degree audit. 
    • If you have applied to graduate and have not received an email from us during the audit process, you are all set to attend convocation (convocation may be cancelled due to COVID) and must go to the Convocation Website for further information on next steps and how to R.S.V.P.
    • If you are requesting to graduate with a Diploma be sure to follow the steps outlined in the “Graduate in October“ document mentioned above … the “Convocation-Diploma” form and the “Diploma Checklist” indicated in the “Graduate in October” document must be completed and submitted to us, including email approval from the Diploma Coordinator, all together in one single email.
    • If you are not attending convocation (or it is cancelled due to COVID) and want to pick up your diploma after convocation, you can do so at Registrarial Services (W120 Bennett Centre for Student Services) or request that it be sent to you.

Once your eligibility to graduate has been processed (approx. mid-September) by the Registrar’s Office (RO), following our audit of your final Summer 2021 grades, your status will be reflected on your grade report and transcript and your name will appear on YU Verify as having been conferred.

Resources and Updates

  1. Graduate Program Calendar: http://edu.yorku.ca/graduate-program-calendar/
  2. Understanding your student account: The following link takes you through an overview that has been developed to assist you in navigating the various financial processes relevant to graduate studies. It is divided into 3 primary categories accessible through the tabs on the page:
  3. Reminder for submission of all forms and to ensure they are accepted and processed:
    • Students are fully responsible for the download, completion, and submission of forms to their graduate program. Students must attach any correspondence that supports their request at the time of submission.
    • The Graduate Program in Education (GPE) office is unable to accept any incomplete forms, so be sure to have all required signatures (emails in lieu of) and required documentation in a complete package before submitting (hardcopy or email) any forms.

4. Graduate Program in Education Graduate Student Guidebook should be referred to regularly.

5. Accommodations for Graduate Students.

Events, Conferences and Workshops

  1. NEW! Applications for the 2021 INNO-vation Program are now open until Monday, August 2nd at 6:00PM JST (9:00AM GMT). For more information and details on how to apply, visit the program website: https://www.inno.go.jp/en/
  2. NEW! Research internship opportunity in Singapore at the National University of Singapore (NUS): https://www.nus.edu.sg/registrar/prospective-students/non-graduating/research and contact York’s Go Global team at: goglobal@yorku.ca
  3. NEW! The Centre for Research on Latin America and the Caribbean CERLAC- Part II: Virtual Workshop July 8, 10:30-12pm. Register here by July 5th. 
  4. NEW! Dr. Natalia Balyasnikova is looking for a Spanish speaking graduate student to support evaluation of a virtual storytelling project. Apply by July 18th
  5. Faculty of Education Events Calendar.

Employment/Volunteer Opportunities:

  1. Graduating? Consider applying to teach in contract positions at York University.

Please note: Information regarding employment opportunities is provided for your information only. York University does not pre-screen, review, endorse or approve employers or employment/volunteer opportunities, and is not responsible for any of the hiring processes or positions. If you have any questions about positions, please work with the employer directly.