Graduate Student Newsletter – Week of July 29, 2019

Announcements:

  1. Trying to enrol in a fall or winter course, but it is full?
    1. Check the FGS website for the dates to add courses. There is still time!
      1. Until that time please check back online for empty seats. There is constant movement in courses throughout the summer, and if someone drops a course, a space will open immediately in the system.
    2. Please be aware that only the Course Director can provide permission to increase the size of their class beyond the established maximum, and the fire code of the room is also a factor.
    3. If you would like to enrol in a course in a different Graduate Program, you will need to complete, have signed and submit the Course Transaction Form.
  2. Deadline to register for Fall 2019 is August 20th. Please be sure to check the important dates page for registration and enrollment deadlines.
  3. Remember to set up and/or update your Student Financial Profile (SFP), if you are a full-time student. The SFP must be completed when applying for scholarships and/or bursaries.
    1. Apply for a bursary in the fall-winter term between November 17 and January 25.
  4. If you have passed your second term and are completing an MRP or Thesis, or if you are a Doctoral student and have passed your sixth term, please be sure to complete a Supervisor & Supervisory Committee Approval form and submit it to the graduate program office immediately. Please find further details on the checklists.
  5. FGS’s policy on Graduate Supervision can be found here
  6. Attention regarding advertisement of final oral exam: Oral exams are normally a public academic event. However, if the student and the supervisor prefer not to have the exam public, they must inform the Graduate Office in Education upon submission of the Recommendation for Oral Examination form.
  7. Feel free to join our Facebook group and post articles, events and other information that you think is relevant to your fellow students!

Convocation

  1. DEADLINE HAS PASSED: The deadline for the online application to graduate in October 2019 passed on July 31, 2019.
  2. Please see the following October graduation/convocation information/links.
    • Your status will not be projected anywhere online, and we will only contact you directly if there are any issues with your degree audit. Read this “graduate in Oct” attachment for additional important details.
    • If you have applied to graduate and have not received an email from us during the audit process, you are all set to attend convocation and must go to the Convocation Website for further information on next steps and how to R.S.V.P.
    • If you are requesting to graduate with a Diploma be sure to follow the steps outlined in the “Graduate in October” (Here is  the “Convocation Information – Diploma“ form mentioned in the attachment).
    • If you are enrolled in Summer courses: Kindly inform the course director that you have applied to graduate, and that your final grade (this can be an interim grade) will need to be submitted 2 weeks prior to the August FGS deadline in order for you to convocate in October. The sooner you inform the course director, the sooner we can work together on getting your final grade posted on time.
    • June 2018 graduates: If you are not attending convocation and want to pick up/request the mailing of your diploma after June convocation, you can do so at Registrarial Services (W120 Bennett Centre for Student Services).  Please see the info on the convocation site prior to picking up (http://convocation.students.yorku.ca/diplomas).

Resources and Updates

  1. All York University students, faculty members and staff have access to professional online learning courses for free.
  2. Graduate Program Calendar: http://edu.yorku.ca/graduate-program-calendar/
  3. Understanding your student account: The following link takes you through an overview that has been developed to assist you in navigating the various financial processes relevant to graduate studies. It is divided into 3 primary categories accessible through the tabs on the page:
  4. Reminder for submission of all forms and to ensure they are accepted and processed:
    • Students are fully responsible for the download, completion, and submission of forms to their graduate program. Students must attach any correspondence that supports their request at the time of submission.
    • The Graduate Program in Education (GPE) office is unable to accept any incomplete forms, so be sure to have all required signatures (emails in lieu of) and required documentation in a complete package before submitting (hardcopy or email) any forms.

4. Graduate Program in Education Grad Student Guidebook: can be found on our site under current students/graduate

5. Accommodations for Graduate Students.

Events, Conferences and Workshops

  1. New! Free Graduate Student Wellness Opportunity: Develop healthy coping strategies to manage stress and avoid burnout by attending three week art therapy workshop on the theme of “Creative Approaches To Self-Care”. Click here for information on how to register.
  2. New! Call for Proposals: Queen’s University Africa and Diaspora Studies Conference invites abstract proposals for its upcoming conference on the theme of “Growth, Development and Research in Africa and Diaspora.” Extended deadline is August 23rd, 2019. Click here for details.

Employment/Volunteer Opportunities:

  1. Some popular online destinations for employment postings can be found at: University Affair and American Educational Research Association (AERA) 

Please note: Information regarding employment opportunities is provided for your information only. York University does not pre-screen, review, endorse or approve employers or employment/volunteer opportunities, and is not responsible for any of the hiring processes or positions. If you have any questions about positions, please work with the employer directly.