Graduate Student Newsletter – Week of July 1, 2019

Announcements:

  1. New: Trying to enrol in a fall or winter course, but it is full?
    1. Check the FGS website for the dates to add courses.There is still time!
      1. Until that time please check back online for empty seats. There is constant movement in courses throughout the summer, and if someone drops a course, a space will open immediately in the system.
    2. Please be aware that only the Course Director can provide permission to increase the size of their class beyond the established maximum, and the fire code of the room is also a factor.
    3. If you would like to enrol in a course in a different Graduate Program, you will need to complete, have signed and submit the Course Transaction Form.
  2. FGS is happy to introduce a new Graduate Funding Advising Services Appointment Scheduler, available here: gradstudies.yorku.ca/current-students/student-finances/funding-awards/funding-advising/. Graduate Funding Appointments are short meetings where graduate students can get specific information about their graduate funding package from one of our Graduate Funding Advisors. The new webpage will allow students to directly schedule a one-on-one 30-minute meeting with the advisors using an interactive calendar. While GPAs will remain the first point of contact for students, this new site will streamline the process for students who wish to meet with a Graduate Funding Advisor.
  3. Reminder: If you have passed your second term and are completing an MRP or Thesis, or if you are a Doctoral student and have passed your sixth term, please be sure to complete a Supervisor & Supervisory Committee Approval form and submit it to the graduate program office immediately. Please find further details on the checklists.
  4. Reminder: Fall 2019 and Winter 2020 enrollment opened June 4th. Please be sure to check the important dates page for registration and enrollment deadlines.
  5. FGS’s policy on Graduate Supervision can be found here
  6. Attention regarding advertisement of final oral exam: Oral exams are normally a public academic event. However, if the student and the supervisor prefer not to have the exam public, they must inform the Graduate Office in Education upon submission of the Recommendation for Oral Examination form.
  7. Feel free to join our Facebook group and post articles, events and other information that you think is relevant to your fellow students!

Convocation

  1. DEADLINE HAS PASSED: The deadline to apply to graduate in June 2019 passed on February 28, 2019.
  2. The online application to graduate in October 2019 is open. Apply by July 31, 2019 to make sure your application is processed in time.
    • Your status will not be projected anywhere online, and we will only contact you directly if there are any issues with your degree audit. Read this “graduate in Oct” attachment for additional important details.
    • If you have applied to graduate and have not received an email from us during the audit process, you are all set to attend convocation and must go to the Convocation Website for further information on next steps and how to R.S.V.P.
    • If you are requesting to graduate with a Diploma be sure to follow the steps outlined in the “Graduate in October” (Here is  the “Convocation Information – Diploma“ form mentioned in the attachment).
    • If you are enrolled in Summer courses: Kindly inform the course director that you have applied to graduate, and that your final grade (this can be an interim grade) will need to be submitted 2 weeks prior to the August FGS deadline in order for you to convocate in October. The sooner you inform the course director, the sooner we can work together on getting your final grade posted on time.
    • June 2018 graduates: If you are not attending convocation and want to pick up/request the mailing of your diploma after June convocation, you can do so at Registrarial Services (W120 Bennett Centre for Student Services).  Please see the info on the convocation site prior to picking up (http://convocation.students.yorku.ca/diplomas).